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% KAGRA Collaboration Agreement 
%    draft by Hisaaki Shinkai, hisaaki.shinkai@oit.ac.jp 2019/Feb07
%    approved by Executive Office 2019/Feb06
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~ \newline 
\includegraphics[width=3cm]{kagra_logo.eps} &  & 
JGW-M1909818 ~~
{\small Collaboration\_Agreement\_sample 2019/Feb}\\
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{\Large\bf KAGRA Collaboration Agreement \\[0.5em]
Between \groupname and KAGRA}
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%----------------------------------------------------------- Section 1
\section{Purpose of the Agreement}
%----------------------------------------------------------- Section 1

The purpose of this document is to exchange the understandings between
\begin{center}
{\bf \groupname} (hereinafter \groupA) $\quad$ and $\quad$ {\bf KAGRA} 
\end{center}
on the occasion of starting the scientific observation in 2019, jointly with LIGO (in United States) and Virgo (in Europe).  

While individual member, when he/she joined to the collaboration, once agreed to work together towards our scientific goals, this document is for confirming that 
\groupA 
participates as a unit in all the aspects of the project including our future upgrade plans.


\groupA  is defined as the representative of 
the following groups and members. 
\begin{multicols}{2}
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\item AA1 university, at BB1, Country \\
Representative: CC1, Professor
\item AA2 university, at BB2, Country \\
Representative: CC2, Professor
\item AA3 university, at BB3, Country \\
Representative: CC3, Professor
\item AA4 university, at BB4, Country \\
Representative: CC4, Professor
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\end{itemize}
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{\bf KAGRA} is defined in Section 3 in this Agreement.

%----------------------------------------------------------- Section 2
\section{Background}
%----------------------------------------------------------- Section 2
KAGRA is a 3-km laser-interferometer gravitational wave observatory at Kamioka, Gifu, Japan.  The goals of the experiment include observations for gravitational wave, and studies of their physical and astronomical processes.  

The KAGRA project was initially planned by the Japanese gravitational wave community in the 1990s 
as the successive project of TAMA, a 300-m laser-interferometer gravitational wave observatory at Mitaka, Tokyo.  
After many years of intense effort, the full project was funded by MEXT, JSPS Leading-edge Research Infrastructure Program in 2010. 

Its on-site construction was started in 2012, and two test operations were performed in March-April 2016 ({\it iKAGRA}), and April-May 2018 ({\it bKAGRA phase-1}).  KAGRA will finish its full installation in the end of March 2019, and will begin the real observation in late 2019 jointly with LIGO and Virgo. 

Before starting the scientific observations, KAGRA collaboration has decided to exchange this Agreement between the participating groups in order to confirm the coming tasks of the observations and also to start planning the future upgrade of KAGRA. 

%----------------------------------------------------------- Section 3
\section{Organization of the KAGRA collaboration}
%----------------------------------------------------------- Section 3

KAGRA collaboration has two levels of core organization: 
\begin{itemize}
\item[1)] Principal Investigator (PI) \\
The \underline{PI} shall have overall responsibility for the project. 
\item[2-A)] Executive Office (EO) \\
The \underline{EO} shall handle all issues of a financial nature regarding the construction and experiment.  The chair of EO is PI. Under EO, System Engineering Office (SEO) is organized, which controls all the KAGRA construction, commissioning and operation tasks. 
\item[2-B)] KAGRA Scientific Congress (KSC) \\
The \underline{KSC} is the decision making body of KAGRA collaborators regarding its scientific direction and strategy. 
KSC has the board, whose members are selected by collaboration vote in every two years.  The KSC board organizes the collaboration meetings and coordinates the joint observation with LIGO/Virgo, and other groups. 
\end{itemize}

Currently, KAGRA collaboration is consisted from 90 institutions/universities in 15 countries, and has over 200 active research colleagues.  The three host institutions are
\begin{itemize}
\item Institute for Cosmic Ray Research (ICRR), The University of Tokyo, 
\item National Astronomical Observatory in Japan (NAOJ), and
\item High Energy Accelerator Research Organization (KEK). 
\end{itemize}

The main rules and regulations of the collaboration consists from 
(a) Guideline for joining the KAGRA collaboration [JGW-M1707082], 
(b) KAGRA Authorship Policy   [JGW-M1503490], and 
(c) KAGRA Publication Policy  [JGW-M1503321], which are listed at 
\url{http://gwwiki.icrr.u-tokyo.ac.jp/JGWwiki/KAGRA/KSC#regulations}.
All the collaboration members have the responsibility to observe these rules and regulations, 
including data-distribution policy, which will be prepared between KAGRA and LIGO/Virgo.

%----------------------------------------------------------- Section 4
\section{Agreements on the observations at KAGRA}
%----------------------------------------------------------- Section 4

\groupA and \kagraname agreed the following issues regarding the upcoming observations 
(Observation 3 and 4 together with LIGO/Virgo; starting 2019 and 2021 respectively, 
and also for the ones after Observation 4).
\begin{enumerate}
\item \groupA shall provide the technical and scientific personnel 
required to fulfill the observation.  This requirement includes 
to participate data-taking shifts at the KAGRA site, 
approximately in proportion to the number of the members in \groupA, 
and to complete physics/astrophysics analysis jointly with certain contributions. 
Details of these actions are determined separately.
\item 
KAGRA will privide the on-site operation cost.  
KAGRA will support the local expenses of the members of \groupA within the available budget.  
\item All the collaboration members have the responsibility to observe the safety rules at the KAGRA site.  All the collaboration members are supposed to participate the joint research program of ICRR in advance before working as a part of the shifts, in order to be covered by the worker's accident insurance. 
\end{enumerate}

%----------------------------------------------------------- Section 5
\section{Agreements on the future upgrade of KAGRA}
%----------------------------------------------------------- Section 5

\groupA  and \kagraname  agreed the following issues regarding the future upgrade of KAGRA facilities. 
\begin{enumerate}
\item After the originally-planned observation (up to the observation 4 together with LIGO/Virgo) is over, KAGRA proceeds its upgrade for better sensitivity according to the 
discussion and conclusion by KSC and EO.    
\item \groupA  joins the upgrade processes from the planning stages, and performs 
the upgrades with responsibility if \groupA takes charge of a part. 
\item EO and KSC will help \groupA  to obtain your original budget at your place or country 
for carrying out the related R\&D, preparation and installation of the new equipments to KAGRA.
\end{enumerate}

%----------------------------------------------------------- Section 6
\section{Effective Period of Agreement}
%----------------------------------------------------------- Section 6
This agreement shall be activated upon the signing below by PI of KAGRA and the representative of \groupA .  
This agreement shall remain in effect for the duration of the project and shall not be canceled or modified except by the agreement between \groupA and KAGRA.
By signing below, all of the participating members of \groupA  agree to abide by the conditions of the KAGRA collaboration as described in this document. 


\vspace{2cm}
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\underline{ \hspace{4cm} }&\underline{ \hspace{2.5cm} }\\
{\it Takaaki Kajita} & Date \\
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~\\
\noindent
~~~Institute for Cosmic Ray Research, The University of Tokyo\\
~~~Principal Investigator of KAGRA \\


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{\it Firstname Lastname} & Date \\
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~~~~xxxxxx, University of xxxx\\
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~~~~The representative of \groupname \\

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